Hillcrest 121 2019 Annual Meeting November 7, 2019

Please to advise you of the Annual Homeowners Meeting to be held on Thursday, November 07, 2019 at 7:00 p.m. at Plantation Golf Club “Frisco Room” on 4701 Plantation Lane, Frisco, TX 75035. Sign-in will begin at 6:30 p.m. The meeting will be called to order promptly at 7:00 p.m.

The purpose of the meeting is to elect one (2) member to serve on the Board of Directors and to conduct business of the Association.

If you are interested in running for a position on the Board of Directors, please fill out and return the enclosed candidacy form to Herlena Latham at SBB Management Company. Nominations for Directors will also be taken from the floor at the meeting.

A proxy, which is a written instrument and, when signed by the member, assigns such member’s voting rights to the individual named in the proxy. The Bylaws state, that in order to conduct business of the Association, there must be a quorum present. A quorum is the number of homes represented either in person or by proxy. If the quorum for the Annual meeting is not met, the Association must recall the meeting until quorum is established.

The quorum required to conduct business of the Association is 10% or 42 homes of the total members represented.

Please take a moment to sign and return the proxy even if you plan to attend, as unforeseen circumstances can occur. If you turn in a proxy and you attend the meeting, the proxy shall become null and void. Instructions for completing and returning your proxy are included in the attached proxy. Your attendance or proxy will help fulfill the quorum requirements.

Upon adjournment of the meeting, the newly elected Board of Directors will hold a brief Board meeting to elect officers.

***Gift cards will be given away and a year’s free assessments will be given away to those in attendance.

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